Tools and tricks to keep your political campaign organized

Posted: Nov 01st, 2019 Updated: Dec 17, 2020

Campaign life is a busy life. You’re juggling call time, canvassing, and events all while balancing work, family, and friends.  You also have campaign staff and volunteers to manage. It can be overwhelming making sure you are everywhere you need to be, let alone making sure you  always have literature, volunteer sign-up sheets, and donation envelopes.  

Luckily there are a couple of tools and organization tricks to help you keep all the balls in the air.  


The Campaign Bin

You know those large storage bins you can buy at Target or Wal-Mart? Buying one of these containers, and making it your dedicated mobile campaign bin, will make your life so much easier.  When choosing a bin, make sure it is big enough to carry all the things you want with you, but not so big that you can’t carry it by yourself.

A few of the items you will always want with you are:

  • pens;
  • donations envelopes;
  • volunteer sign-up sheets; and
  • campaign literature.  

Download our Event Kit Checklist for a comprehensive list of items.

Resealable gallon sized storage bags are a good way to keep smaller items organized.

Optional items to keep with you are:

  • clipboards, 
  • campaign t-shirts for volunteers;
  • Banners and signs. 

Bottled water and non-perishable snacks like granola bars are always a good idea too. 

Once you’ve assembled your bin, you can keep it in your car or by your front door, so that it is always ready to go.  We recommend keeping a list of supplies taped to the top of the lid. Before leaving the house or after an event, check your inventory and make sure you have everything you need.  


Avengers Assemble!

Now that you have all your stuff organized, it’s time to organize your team.  In today’s digital work world there are many tools available to help keep teams organized.  

If you don’t already have a shared Google calendar for your team, now is the time to get one.  A Google calendar is simple to set-up. Your team will know when you are busy and when to expect campaign related events.  

Once your calendar is under control, it is time to tackle that long and growing to-do list.  There are countless task and project management tools out there, but here are several of our favorites.  

  • Todoist allows you to create a digital to-do list.  Individual tasks can be assigned to projects, given due dates, and shared with others.  It syncs across devices, so your to-do list is with you wherever you go.
  • Trello allows you to create boards for various projects, assign tasks, and keep track of the status of each project.  Tasks are placed on a card, like a digital post-it note. Cards are then placed on a list. The most simple version would be “to-do,” “in progress,” and “completed.”  Trello can be as simple or detailed as needed, and can also sync across devices.
  • Don’t forget about Fundhero.  We make it easy to accept donations, manage donor lists, keep track of your fundraising, and set fundraising goals.  We go where you go, as Fundhero syncs across devices too.


Like any superhero trying to hold down a day job while saving the world, using the tricks and tools above will serve you well as you jump from work to call time, or from driving carpool to door-knocking.  You’ll always be prepared for whatever campaign life brings your way.

Valerie Stormont

Valerie Stormont has been working in the campaign world at both the state and municipal level for the last five years, specifically in fundraising and event management. She has also helped several neighborhood non-profits with their fundraising drives. She loves distilling her experience into prose to make campaigning and fundraising easily accessible.